Wedding & Banquet
Policies, Procedures and Rental
Food & Beverage Policy
All food & beverages must be supplied, prepared and consumed on the premises of BTCC. Guests may not bring in any food & beverage with the exception of specialty cakes provided by a licensed bakery for a Wedding, Birthday, Anniversary or other special occasion approved by management. There will be a $.50 charge per person (guarantee #) and this includes cake cutting and service by BTCC staff. It is required that BTCC cut and serve your Wedding or Special Occasion cake. Further, guests may not remove any food or beverage from the premises due to license and insurance restrictions.
Menu Selections & Guarantees
Menu selections are due 30 days in advance. A guaranteed number of guests are due 72 hours in advance. Once we receive your guarantee, your number cannot be decreased but can be increased. The guarantee number is the number for which you will be charged even if fewer guests attend. You will also be charged for any additional meals served above the guarantee. Prices for food & beverages are not guaranteed until 60 days before your event due to fluctuations in the market. Please be sure to work with a current menu.
Liability & Damages
BTCC shall not assume any responsibility for the loss of any personal items placed in our facility prior to, during or following your event. BTCC also reserves the right to charge an appropriate clean up or damage fee if the condition of the facilities after the event deem this to be necessary. Any damage to Bemidji Town and Country Club property caused by you, an attendee, or performer shall be the responsibility of the host.
Room Rental
Room rental rates are as follows:
| Main Clubhouse (seats approx. 200) | $1,695.00 plus tax |
| (Main clubhouse rental is required for all wedding receptions. Ceremonies are not available.) | |
| Dance Floor (seats approx. 65) | $300.00 plus tax |
| Course-Side Lounge (Private - seats 50) | $210.00 plus tax |
| Deck set-up fee | $110.00 plus tax |
*No date is secure without a signed contract and deposit. Deposit is 1/3 of the room rental fee. Room Rental Fees are non-refundable, due upon booking, and ARE required to secure a date.
Alcohol Consumption Policy
No liquor will be sold to or consumed at Bemidji Town and Country Club by any person under the legal age of 21. Identification may be requested of any persons by member of our staff. No liquor will be sold to or consumed at Bemidji Town and Country Club by any persons who, in the opinion of appropriate staff, is or appears to be intoxicated. No one is permitted to bring alcohol onto the premises and no one is permitted to leave the facility with an alcoholic beverage. The police will be called if needed to prevent an intoxicated person from driving any vehicle. Any expense incurred by Bemidji Town and Country Club enforcing our Alcohol Consumption Policy will be added to your bill.
Payment, Service Charge & Tax
Final payment is due the day before the event (unless other arrangements have been made with management). All food and beverage prices are subject to a 7.375% MN State Tax and an 20% Service Charge. Alcohol is also subject to an additional 2.5% MN State Tax.
Decorations
You may bring in candles for a centerpiece as long as they are in a container that will catch wax. CONFETTI & GLITTER ARE NOT PERMITTED. NO NAILS OR TACKS MAY BE USED. There will be an additional fee for any damage and extra clean up that may be necessary. Decorating is the responsibility of the host. Decorating times can be arranged with the catering staff. Chair covers subject to additional set-up fees. Please see Catering Director for details.
Smoking
Our facility is smoke free. Smoking is permitted on our deck.
Food and Beverage Minimums
On Friday and Saturday evenings there is a Food & Beverage minimum, which is stated on this contract. If the host’s food and beverage purchases do not total this amount, the host will be billed for the amount you are short. A minimum charge for food and beverages are required for Friday and Saturday evening events. All food and beverages purchased by hosts and guests are applied towards the minimum charge. Any remaining balance will be billed to the hosts.
Minimum Charges are as Follows:
- Prime Season - Friday & Saturday Evenings
- June thru September $4000.00 - Off Season - Friday & Saturday Evenings
- October thru May $2000.00*
*A Linen Fee of $1.85 per person will be assessed for off-season events